Coordinators & Planners

For your special day's every detail


Wedding Planners

Wedding planners are all about the logistics, from vendor referrals and contract negotiation to day-of execution of your vision. Some planners also provide design or styling services, helping with the creative specifics of your wedding day, while others opt to leave those details to a wedding designer—which means you’ll need to hire two professionals to create the day you’ve dreamed of.

Planners take the guesswork out of the process, making planning a wedding as seamless and smooth as possible. A planner will keep track of your budget and handle the logistics. This is a skill that many can learn, but only the best planners have the years of experience and credentials that set them above the rest.

Be sure to discuss whether your planner offers design services beforehand. If they don’t, you may want to hire a wedding designer as well.


  • Puts in 80 to 250 hours.
  • Provides vendor referrals and negotiates contracts; schedules and attends all vendor meetings.
  • Creates detailed timelines and floor plans.
  • Helps determine and manage your budget.
  • Attends site tours and menu tastings.
  • Brainstorms style ideas and coordinates design details.
  • Coordinates hotel room blocks and transportation.
  • Manages the rehearsal.
  • Oversees everything on the wedding day:
    • Makes sure everyone adheres to the timeline.
    • Handles snafus.
    • Manages vendors.
    • Executes your vision on-site.

Hire a wedding planner if…

  • You have the budget for it.
  • You want the least possible amount of wedding-related stress.
  • You have no free time because of a demanding job.
  • You have no clue where to start when it comes to planning, and your organizational skills aren’t the greatest.
  • You have a very short time frame for planning.
  • You’re throwing a destination wedding and/or a wedding weekend involving multiple events.
  • You’re hosting your wedding in an unusual space (read: not a hotel, restaurant, or banquet hall).

Wedding Designer

It’s a special type of planner whose role is purely aesthetic and doesn’t include things like contract negotiations or attending appointments alongside the bride. They specialize in design, consulting on everything from floor plans and lighting design to the flowers, furniture, linens, and attire, and they help with the decisions that will give your event a cohesive, stylish, and sophisticated look. A designer has an artistic eye that allows them to conceptualize the whole event and truly transform a space.

Designers normally put in less time than general wedding planners. They carry out the following duties:

  • Creates the wedding’s design concept.
  • Provides color palette guidance.
  • Oversees the decor budget and vendors (florist, rentals, lighting, stationery).
  • Sources special props and equipment.
  • Attends a site visit to visualize where you want everything to go, devise a layout, and identify potential problems.
  • Creates detailed floor plans.
  • Ensures all of the decor elements are in place on-site at the wedding.

You should hire one if:

  • Decor is an extremely important element of the wedding for you.
  • You feel you need help boosting your creative skills.
  • You have a million style ideas that you can’t narrow down.
  • You’re trying to pull off a very specific or complex theme.